The nature of the employee’s work and responsibilities must be conducive to a flexible work arrangement without causing significant disruption to performance and/or service delivery. Flexible work arrangements; An alternative work arrangement is defined as a regular, recurring work schedule that falls within the standard workweek and is anything other than five consecutive eight-hour work days — for example, working four consecutive ten-hour workdays during the week. Flexible work arrangements (FWAs) can come in many forms, including telecommuting, compressed workweeks and flex-ible scheduling that allows employees to perform tasks … Time Worked . Members of the professional staff, with the exceptions noted below, may request a modification to their typical working hours per this policy, if a modification is needed so they can better attend to the needs of eligible family members. 0000001129 00000 n 0000009538 00000 n xref The College provides reasonable flexibility with work schedules for professional staff during the 12 month period following childbirth or adoption. Policy brief & purpose are met. Due to the nature of their work and the need for around-the-clock coverage, Public Safety Officers, Dispatchers, and Public Safety Sergeants are not eligible for flexible working hours per this policy. opportunity to benefit from a flexible work arrangement. However, occasional variations in working hours due to unforeseen circumstances, meetings scheduled outside the staff member's new work hours, health care or other necessary appointments, etc. Or, a staff member who needs to leave work by 4:00 to care for an ill parent, and who is scheduled to work 8 hours per day, may wish to start work each day at 7:00 a.m. and leave at 4:00 p.m., with a one hour lunch break. The purpose of this policy is to describe the types of flexible work arrangements that may be available to certain University staff members, the process for evaluating a request for a flexible work arrangement and the approval process for such a request. Templates & Forms. xÚb```¢©¬×ø€(ÆÊÀÂÀ±Ä[°ÅöÃ×#§øtœŠ^X6À&)ñ\Ý9uë1%…“vPÖÙ蓯]—èh6ÍKò¢c Š00 Flexible work arrangements are variations from usual work arrangements. Additional, or overtime, hours may from time to time be required of a professional staff member. 0000001923 00000 n A professional staff member may request a modification to his/her standard hours if a modification will better allow him/her to attend to the needs of an eligible family member. trailer Flexible Working Arrangements may not always be possible due to operational or other limitations. While all employees have the right to request a flexible work arrangement, a leader’s approval of these arrangements is based on operational requirements and the employee’s specific role and responsibilities, and is … 0000000836 00000 n It is one of the key Non-exempt members of the professional staff who work a flexible schedule are required to record their, If a work schedule modification is approved, the professional staff member must continue to work the. 0 This policy outlines the department’s commitment to providing options of flexible work arrangements to employees. LD ¦00õɺs%¬Qß`ÆÒp‰SHC¾È@q’². Once a staff member has received approval to rearrange his/her work hours, the staff member will be expected to follow the new schedule on a consistent basis; i.e., his/her work hours should not vary on a daily or weekly basis. during your assigned hours. 26 27 1. Types of FWAs Choose the most suitable flexible work arrangements based on your organisation's and employees' needs. %PDF-1.4 %âãÏÓ Remote Work – work conducted at home or another off-site location on a consistent or occasional basis. Additionally, professional staff required to provide office coverage during specific times of the day or evening will typically be ineligible for a schedule modification. Campus offices are generally expected to remain open and accessible to students, faculty and staff, and visitors between the hours of 8:30 a.m. to 4:30 p.m., Monday through Friday. Purpose. The Code provides other rights and protections that help employees achieve work life balance, such as: existing and new leaves; Employee details: [Your name] [Contact details] [Job title] Dear [insert manager’s name] RE: Request for flexible working arrangements. <]>> For example, a staff member may request to work from 9:00 a.m. until 5:00 p.m. instead of the standard 8:30 until 4:30. 0000007090 00000 n developed countries, flexible work arrangements are leading to fundamental changes in the workplace, challenging the way we think about where, when and how work is done. The department recognises that flexible work arrangements produce significant benefits for both employees and the department. When considering a flexible work option, be sure to review the implications of such a change in terms of benefits and pay. 0000006510 00000 n Free to download and use. 0000008965 00000 n Other family members, such as a sibling or grandchild, may be considered if a professional staff member must provide care for that family member on a regular basis. 0000003888 00000 n Effective Date: 1/1/14. Note: Refer to clause 10. Executive Assistant to the Vice President for Finance, See all articles of the Employee Relations Policies chapter, Workers' Compensation Notice (Summary) and Injury Reporting Requirements, Voluntary Reduced Summer Work Hours Policy, Non-discrimination, equal employment, and accessibility notices. The professional staff member's written request should include: 2. 0000004380 00000 n This policy may be modified or discontinued at any time, at the sole discretion of the College. 0000005372 00000 n 0000000016 00000 n Its a well-written content that you can modify to fit your business needs. The decision to implement a flexible work arrangement should be agreed between the principal/manager and the employee with the chosen arrangement being mutually acceptable. Staff within the Floyd Institute will generally not be eligible for flexible work hours per this policy, as their normal working hours vary based on department needs. SAMPLE FLEXIBLE WORK ARRANGEMENTS POLICY [Insert effective/revised date] Generally. This allows them to achieve better work and home life balance. 0000013322 00000 n Members of the professional staff working on a part-time basis are generally scheduled to provide office coverage when needed. Final approval is at the discretion of management but should be informed by standardized criteria. A professional staff member may request a variation to his/her normal starting time, stopping time, and lunch break providing he/she: For example, a staff member who would like to be home mornings until his/her children leave for school, and who normally works 7 hours per day, may request to arrive at work at 9:30 a.m. and leave at 5:00 p.m. each day, with a half-hour unpaid lunch break. Per Labor Advisory 09, Series of 2020, the employers and employees are encouraged to explore other alternative work arrangements in order to cushion and mitigate the effect of […] This policy was prepared by the division of human resources in the ColoradoDepartment of Personnel & Administration, November of 2001. Employee agrees to and follows the agreed upon work schedule. 0000005659 00000 n Policy Maintained by: Human Resources, Associate Vice President Please consider upgrading your browser or switching to Google Chrome. The professional staff member will generally be required to maintain his/her normal 35 to 40 hour work week, but may request a schedule other than his/her normal schedule if it better meets the staff member's needs during the first year following birth or adoption. The success of flexible work arrangements requires 'give and take' and a shared responsibility between the manager and employee to make the arrangements work. an explanation of how the staff member will assure his/her work performance and service to students, colleagues, and other members of the College community will be maintained at a thoroughly satisfactory level. 5. As such, modifying their work hours per this policy may not be an option. 0000001390 00000 n A professional staff member who wishes to adjust his/her work hours as outlined above is to make a written request to his/her manager or department chair, with an information copy to the Associate Vice President, Human Resources. 0000004131 00000 n The Associate Vice President, Human Resources is to be notified by the manager or department chair if the schedule modification is approved. 3. 0000002148 00000 n 0000007727 00000 n Staff who wish to reduce their work hours during the summer months may see the Voluntary Reduced Summer Work Hours Policy. Schedule Select the type of Flexible Work Arrangement being agreed to: Flextime: A program designed to allow staff to work “core hours” with either early or late beginning/ending of the workday. )it00BHAA8 T €s™””-:P µ÷´KE|xØ 0000002225 00000 n HR Policy and Procedure Manual template (DOCX 216.86 KB) As part of the National Employment Standards (NES), employees who have worked longer than 12 months (including regular casuals) are entitled to request flexible working arrangements to help them care for their child (school aged or under 18, or who has a disability). The manager / department chair will review the request and respond based on the guidelines provided through this policy. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. (9) An agreed flexible working arrangement may be renewed if it continues to meet the needs of the staff member and operational requirements. Before approving a request for a modified schedule, the manager/department chair must assure the professional staff member's job performance, departmental effectiveness, and service can be maintained at a thoroughly satisfactory level. A schedule modification per this policy should not result in a decrease in the number of weekly work hours. Employee Remote Work Policy and Agreement . Labor Advisory No. This study documents the different types of flexi-work arrangements that are currently being adopted by corporations around the world including Singapore, and showcases %%EOF are permitted and should be discussed in advance with the immediate supervisor. Achieve a work/life balance with the aid of our Flexible Working Policy and Procedure. A flexible working schedule is very much favorable for most employees because they’ll work in their most suitable time and on the other hand, it will increase their productivity. Applies to Staff. Pandemic Operations Information  -- read more >. Flexible work (flexi-work) arrangements have been widely practised in the developed countries and have proven to be beneficial to both employers and employees. 52 0 obj <>stream Afterward, the company will state which people in the company can use this policy. ​Last Reviewed:  July 25, 2016. startxref Flexibility in the Workplace Policy Types of Flexible Work Arrangements. Flexible work arrangements are not suitable for all positions and situations. 0000013552 00000 n takes a minimum half-hour unpaid lunch break or maximum one hour unpaid lunch break each day. Any changes to an already-approved flexible schedule must be approved by the staff member's manager / department chair. You may also see loan policy templates. I would like to request to work a flexible work arrangement that is different to my current working arrangement. 0000008341 00000 n Non-exempt employees must follow all applicable policies including, but not limited to, meal and rest breaks, Such members of the professional staff are not specifically precluded from requesting a modification to their work hours per this policy if service to their customers can be maintained at an entirely satisfactory level. Portland State University has two telecommuting policies: one for routine and regular telecommuting, and one for telecommuting in “exceptional operational circumstances.” Their general policy for routine telecommuting is very thorough and some specific points stand out: 1. Flexible Work Arrangement Policy Guidelines [Company Name] is committed to supporting work-life balance through various means, including flexible work arrangements (FWA). This section was built to learn more about how you can implement or evolve your firm’s flexible work arrangements, the different forms that they can take, and how to make the programs – and your employees who choose to take advantage of them – successful. Exempt staff are generally expected to work at least 40 hours per week, with reasonable flexibility to work additional hours as needed to effectively complete assignments. Flexible Work Arrangement (Template Policy) Flexible Work Arrangement Guidelines The university supports a total compensation model that includes flexible work arrangements where both business objectives and employee objectives can be met. The objective of this policy is to better accommodate the needs of staff members while maintaining excellent service to students / prospective students and their families, faculty and professional staff, alumni and friends of the College, and other members of the Franklin & Marshall community. Flexible work arrangements are changes to an employee’s terms and conditions of employment. Flexible Work Arrangement Policy. works Monday through Friday during the "core hours" of 9:30 a.m. to 3:30 p.m., works his/her normal 7 paid hours per day (for those normally scheduled to work 35 hours per week), 7.5 hours per day (for those normally scheduled to work 37.5 hours per week), or 8 paid hours per day (for exempt staff, and those non-exempt staff normally scheduled to work 40 hours per week), and. 0000005223 00000 n We use cookies to enhance our website and improve your browsing experience. Warning! Additionally, non-exempt staff members may not increase their number of daily or weekly work hours per this policy. At all times, professional staff members are expected to arrange their working hours to assure the needs of their department and their "customers' needs" (students, prospective students, parents, faculty and staff, alumni, prospective donors, etc.) request to begin each work day, Monday through Friday, no later than 9:30 a.m.. leave work each day no earlier than 3:30 p.m., after working his/her regularly scheduled 7, 7.5, or 8 paid hours and taking a minimum half-hour unpaid lunch break or maximum one hour unpaid lunch break each day. As noted above, professional staff may request a modification to standard working hours based on the need to care for or attend to an eligible family member(s). A request for a temporary modification to normal working hours following childbirth or adoption will generally be granted when doing so will not negatively impact departmental effectiveness or service to students, faculty and professional staff, or other constituencies. Following consultation with his/her Senior Officer and the Associate Vice President, Human Resources, a manager or department chair may require a professional staff member to revert to traditional working hours if the staff member's use of flexible working hours hinders his/her effectiveness, service, or the department's productivity. Policy Flexible Work Arrangements can assist employees to balance personal needs, while taking into account business needs. Definition of Terms • Bandwidth – … It includes anexplanation of the benefits offlextime, the drawbacks, a discussion of how aflextime schedule is created, and sample flextime requestforms.. It is the policy of the department to use business tools such as flexible work arrangements wherever appropriate to enhance Continuity of Government (COG) and Continuity of Operations Planning (COOP), meet environmental and energy conservation goals, reduce Monday-Friday 8 a.m. to 5 p.m.). However, part-time members of the professional staff are not specifically precluded from requesting a modification to their work hours per this policy if service to their customers can be maintained at an entirely satisfactory level. Template for a flexible working policy from Acas for employers to use. To accept cookies click the "I Understand" button, or view our privacy page for more information. a brief explanation of why a schedule modification is needed (the staff member is not required to provide personal or confidential information), a description of the hours the professional staff member would like to work, and. 0000001210 00000 n If this agreement is being made or modified as part of a formal ADA accommodation, the employee and the supervisor will consult with Medical Leaves Administration in the creation or any modifications of this form. Managers and employees need to be open to discussing and considering a range of flexible work options. 0000005092 00000 n flexible work. Eligibility – Companies sometimes give these privileges to their employees who fit their criteria of who is eligible in requesting for a flexible work schedule sample. Facilities & Operations and Mail Services personnel may be exempt from this policy if needed to work specific hours to provide service to the College community. This Flexible Work Hours Policy is designed to provide members of the professional staff with reasonable flexibility in establishing their daily working hours so they are better able to balance the needs of family and work. 0000001519 00000 n Managers / chairs will generally be expected to approve a schedule adjustment, in consultation with the staff member's Senior Officer as necessary, providing the professional staff member: (a) continues to work on a daily basis, Monday through Friday, during the core hours of 9:30 a.m. to 3:30 p.m.; (b) works 7, 7.5, or 8 hours per day based on his/her normal 35- , 37.5- , or 40-hour per week schedule; and (c) allows for at least a half-hour unpaid lunch break each day or a maximum one hour unpaid lunch break per day. 0000003484 00000 n A professional staff member may request a modification to his/her standard work hours during the first 12 months following the birth or adoption of his/her child. Flexible work arrangements are fast becoming a competitive necessity. 26 0 obj <> endobj 0000005881 00000 n 6. Your assigned work schedule is _ (e.g. For non-exempt professional staff, hours over and above normally scheduled hours are to be approved in advance by the supervisor and recorded on time sheets. The browser you are using is not currently supported for the new www.fandm.edu. Nursing mothers are encouraged to review the Breaks for Nursing Mothers Policy. Flexible Working Arrangements Policy 2020 Page 5 of 11 (8) A manager may approve a flexible working arrangement on a trial basis for up to six months. Singapore has to realign its workplace practices to catch up with the competition. Request for flexible working arrangements [Date] Private and confidential. You will work remotely _ (every day, M/W/F, every other Friday, etc.) For purposes of this policy, "eligible family members" will generally include the staff member's spouse or domestic partner, child(ren), mother, father, step or foster parent, step or foster child, mother-in-law, and father-in-law. You can opt for a flexible work schedule in the form of a telecommuting job(where you’ll work from home either part-time or full-time, depending on your job); a compressed workweek (i.e. Additionally, a schedule rearrangement may not negatively impact the ability of the professional staff member's co-workers to perform their job duties effectively. Policy statement . Flexible working hours policy This Flexible Hours Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. This Flexible Work Hours Policy is designed to provide members of the professional staff with reasonable flexibility in establishing their daily working hours so they are better able to balance the needs of family and work. In the world of flexible work, there are many options to choose from. Policy Creation Setting formal, comprehensive policies for flexible work programs ensures that management and staff understand all available flexible work options, how the options apply to their position, and who can access them. Alternative Work Schedule – a variation from the employee's core hours in starting and departure times, but does not alter the total number of hours worked in a week. Employee will document work hours and be able to produce document upon request. ----- Sample Policies for Flexible Work Schedule Programs This section provides a guideline, or definition of terms, and then follows a set of policy and procedure statements that can be applied to all three types of variable work hour programs. Implementing FWAs (Employers) How to implement flexible work arrangements in a fair and progressive manner. working longer hours 4 days a week, usually Monday-Thursday, so that you can have one full day off, usually a Friday); decreasing your hours and working part-time; or job sharing (in w… It has a great overview.The very first paragraphs cover the university’s definition of telecommuting, who approves telecommuting, where telecommuting is allowed (an employee’s home or “another suitable location”) and it mentions the othe… 04-20 Guidelines on 2019 Novel Coronavirus (nCov) Prevention and … 0000002956 00000 n Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. Result in a decrease in the world of flexible work arrangement should be informed by standardized criteria months... In advance with the aid of our flexible working hours policy may be modified or at. 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Break or maximum one hour unpaid lunch break each day be discussed in advance with the.... S terms and conditions of employment the decision to implement flexible work, there are many to. S terms and conditions of employment break or maximum one hour unpaid lunch break or maximum one hour lunch!, every other Friday, etc. another off-site location on a consistent or occasional basis in advance with immediate. Staff working on a consistent or occasional basis every other Friday, etc. s commitment to providing of! And should be agreed between the principal/manager and the employee with the.. Like to request to work a flexible working arrangements may not always be possible due to operational or other.... Document upon request time to time be required of a professional staff member 's co-workers to perform their duties. Upgrading your browser or switching to Google Chrome our privacy page for more information of weekly work hours.. Staff during the summer months may see the Voluntary Reduced summer work hours per policy... -- -- - policy Maintained by: Human Resources, Associate Vice President ​Last Reviewed: July 25 2016... 'S co-workers to perform their job duties effectively the Voluntary Reduced summer work hours policy or flexible... Work/Life balance with the competition to and follows the agreed upon work schedule may request to work a flexible arrangements... May also be referred to as a flexible hours policy if the schedule per... Schedule rearrangement may not always be possible due to operational or other limitations the key policy flexible arrangements... State which people in the workplace policy types of FWAs Choose the most suitable flexible work arrangements in a and. Agreed between the principal/manager and the department member 's co-workers to perform their job duties effectively flexible schedule must approved... Principal/Manager and the department recognises that flexible work arrangements are fast becoming competitive! Employees to balance personal needs, while taking into account business needs employees to balance personal needs while! Of 2001 the number of daily or weekly work hours policy or a flexible work arrangements changes... Or maximum one hour unpaid lunch break or maximum one hour unpaid lunch break or maximum one unpaid! Our flexible working arrangements may not negatively impact the ability of the 8:30... For flexible working arrangements [ Date ] Private and confidential sole discretion of management but should be discussed in with.